Harlow and Epping Community Transport

Harlow & Epping Community Transport provides friendly, accessible and affordable transport for Harlow residents who cannot use public buses, helping them stay connected, independent and active. Services include Dial‑a‑Ride and group travel, enabling people to reach shops, medical appointments, social activities and community groups. 

What will the Kao SEED Fund support?

The project Driving Community Connections – Volunteer support for Harlow community aims to strengthen this core offer by expanding the volunteer driver programme over four months. The focus is on increasing the organisation’s capacity to meet growing local demand, reduce journey refusals and ensure vulnerable residents are not left isolated due to lack of transport. By investing in volunteers, the project directly supports community wellbeing, inclusion and independence for people who might otherwise be cut off from everyday services and opportunities.

By focusing on volunteer support rather than vehicles or equipment, the project creates flexible, people‑centred capacity that can respond to varied community needs.

Who is the project helping support?

The project will primarily support older people, disabled residents and others in Harlow who lack access to public transport and rely on community services to get around. Many use Harlow Community Transport to attend vital medical appointments, shop for essentials and take part in social or community activities that reduce loneliness. The service currently supports around 2,000 passengers each month, but limited volunteer capacity means about 10% of journey requests have to be turned away, leaving some individuals isolated or unable to reach essential services. By expanding the volunteer driver programme, the project aims to reach around 200 additional people per month, reducing waiting times and refusals. This will particularly benefit those most at risk of social exclusion, helping them stay connected, active and independent in their own communities.

Impact of the project

The project is expected to increase the number of passengers supported and reduce the proportion of journey requests refused due to lack of drivers. Success will be monitored using the organisation’s booking system, which tracks passenger numbers, journey types, completed trips and declined requests, providing clear evidence of change. Qualitative impact will be captured through regular feedback and conversations with passengers and volunteers. Overall, a stronger volunteer base will enable more residents to attend appointments, join activities and maintain independence, demonstrating a tangible improvement in local quality of life.

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Details

If your application is successful, Harlow Council will transfer the grant by BACS.  Bank details (account name, number and sort code) will need to be supplied with a summary of accounts. 

Funding conditions:  If your application is successful, your project must be delivered by 31 December 2026. You will have to return any grant funds if the project is not delivered or the organisation receiving the funding stops operating.

A contract agreement will need to be signed between your organisation and Harlow District Council before any funding is granted.

Monitoring and Evaluation: Grant recipients will be required to provide an end of project report to establish whether the project has met its aims and objectives, as well as to assess the overall impact on participants. Funding for the project is provided on the basis that the Project Evaluation form is returned within the agreed project timescale (no later than 31 January 2027).

Risks and Liabilities: In giving grants the ‘Harlow Council’ will require the supported project organisation or groups to accept all risks and liabilities associated with the activity being supported. This will be a condition of the grant.  Copies of relevant documents may need to be provided if the application has been approved.

Data protection statement – how we will use your information

The Council is committed to handling your personal information in line with the data processing principles.  The Data Protection Legislation and the General Data Protection Regulation 2016/679 (GDPR) sets the legal framework for how we collect, handle and process personal data and for your rights as a ‘data subject.’

General Data Protection Regulation:  Personal data provided by you will be processed in accordance with this protocol. For more details, please see https://www.harlow.gov.uk/privacy-notice

Thank you for taking the time to read these guidance notes. If you have any questions, please get in touch with [email protected].

FAQs

  1. Who can apply?
    The fund is open to not-for-profit community groups and grassroots initiatives based in Stockport.
     
  2. What types of projects are eligible?
    We encourage projects focused on environmental sustainability, community cohesion, and local economic development.
     
  3. How much funding is available?
    Grants range from £500 to £2,500 for pilot projects or to enhance existing initiatives.
     
  4. Is this the sole funding for this project?
    If not, please expand on the additional match funding that you currently have or are in the process of applying for.
     
  5. Are there any restrictions on grants under £500?
    Yes, please note that grants under £500 may be subject to different guidelines or restrictions, which will be communicated upon application.
     
  6. When will we know if our project was selected?
    Notifications will be sent by March 31, 2025.
     
  7. How can I apply for a grant?
    Applications can be submitted through our online portal, where you will find detailed guidelines and forms.
     
  8. What happens if my application is unsuccessful?
    If your application is not successful, we encourage you to seek feedback and consider reapplying in future funding rounds.
     
  9. When is the application deadline?
    Please check our website for the latest application deadlines and any upcoming funding rounds.